What is Advanced Time and Expense Management?

Advanced Time & Expense Management has been developed in response to current economic pressures in controlling costs and reducing man time spent on time and expense procedures.

Developed in Microsoft Silverlight Advanced Time and Expense is a fully integrated web-based application. It is attractive, easy and convenient to use. Advanced Time and Expense Management is role based with powerful workflow capabilities, allowing organisations to define and automate fully auditable approval processes. The advanced workflow and security features captures, authorises checks and accounts for employee or contractor time and expense data. Data is posted to Dynamics GP or AX Projects or directly to the GL.

Highly flexible, the solution can handle unlimited combinations of: companies, locations, departments, roles and currencies. Budgets and billing rates may be entered and SOP invoices created – thus bypassing the complications involved with Project Accounting.

Figure 1- User Role Details

Figure 2 - Document Types

Figure 3 - Approved Expense

Figure 4 - Expense With Attachment

Figure 5 - Expense Detail Report

Figure 6 - History Expense With GP Document

Figure 7 - Adding Timesheet Line

Figure 8 - Timesheets Reports Drill Down

Figure 9 - Missing Incomplete Report

Figure 10 - History Timesheet

Figure 11 - Administration Menu With Settings

Solution Highlights

M4’s Advanced Time and Expense Management captures time and expense submissions straight to the General Ledger with a SOP invoice option or to Dynamics GP/AX Projects

It improves time management and offers comprehensive control of the expenses allowing organisations to define and automate fully auditable approval processes.

Advanced Time & Expense Management is:

• Fully integrated with Microsoft Dynamics GP and AX
• Available for both on-premise and Software as a service (SaaS)
• Flexible, web based solution which assists organisations in controlling costs and reducing man time spent on time and expense procedures.
• Uncluttered web interface, easy to implement and use

Advanced Time & Expense Management enables:

• High availability and compatibility with all systems and internet browsers - Expense and time tracking available from anywhere with an internet connection. Employees are able to submit, review and audit time and expense submissions electronically using a web browser, thus removing the need for traditional spreadsheets and paper trails.
• To capture Time and Expense data easily, securely and efficiently - Advanced security features based on created Organisations, OU and Roles. Faster invoicing based upon real time and expense data
• Full multi-currency functionality with custom period currency support
• Easy to configure Approval workflows with automated notifications for employees and managers of pending approvals or rejected items.
• Management approval process with a single click for all timesheets and expenses based on previously defined approving abilities for designated users and roles they are performing
• Creation of unlimited number of well-defined projects as well as organising projects by priorities
• Powerful and automated reporting, e-mail alerts and notifications
• Improve Business Insight: Centrally located reports including time and expense by project or vendor usage allow managers to analyse data and review trends Control, Manage and Reduce Costs: Automated email based approval processes allow organisations to control costs and submit accurate reports on time
• Adjustable system settings for best fit according to organisation’s policies by customising user permissions for accessing, manipulation and viewing certain features
• Detailed and vast timesheet and expenses tracking based on built-in and customisable features for growing business demands
• Timesheet and Expense Entry, Approval and workflow before posting to GP
• Time codes implemented for various types – regular, non-regular, non-chargeable and variable
• Flexible creating of multiple calendars based on user-definable working days, non-working days, fiscal periods, shut down periods and public holidays
• Employee Expense re-imbursement management Integrated with Payables Management

Download

If you want to find out more about Advanced Time and Expense Management, please download Product Brochure and User Guides.

   M4 Advanced Time and Expense Management Brochure 2011

   M4 Advanced Time and Expense Management Instalation User Guide

   M4 Advanced Time and Expense Management User Guide